Receipts and invoices from photos — into a spreadsheet
Send a photo from your app or put an upload form on your site — get rows for Excel. Works on printed and handwritten forms that have no QR code at all.
File deleted within an hour · No card — 40 recognitions/month after sign-up · Pay by card from your account
Sound familiar?
- A supplier drops off a paper slip with handwritten line items — someone retypes it all.
- A month of receipt photos sits on a phone until the last day before close.
- QR receipt scanners are useless when half your documents have no QR.
- You run accounting in a web app or spreadsheet and there is no built-in OCR for it.
If you live inside QuickBooks, Xero, or similar — check their built-in receipt capture first. Toolsy fits where those do not: your own site, a custom ledger, or a plain spreadsheet.
Documents we handle
| You upload | You get |
|---|---|
| Supplier packing slip | Line items: name, qty, price |
| Cash or itemized receipt | Rows and totals for a sheet |
| Handwritten form or ticket | Same output, even without a QR code |
| Handwritten table or ledger page | Ready CSV |
If a human cannot read the handwriting, OCR will struggle too. Always spot-check the result.
How to connect
Widget on your site
Create a widget in your account, copy the iframe — visitors upload photos on your page.
<iframe src="https://toolsy.tools/embed/YOUR_ID" style="width:100%;height:480px;border:0" loading="lazy" ></iframe>WordPress, Webflow, Shopify →
API from your app
One POST — file plus recognition type. Response is JSON with text.
curl -X POST https://toolsy.tools/api/v1/ocr \ -H "Authorization: Bearer KEY" \ -F "tool=receipt-to-excel" \ -F "file=@doc.jpg"PHP, Python, Node, and more →
Try the tools
- Receipt to Excel
Use receipt to excel to turn a receipt photo into a spreadsheet in seconds. Upload your image, get CSV for Excel, and download it.
- Invoice to Excel
Invoice to excel turns a vendor invoice PDF or photo into CSV rows. Capture invoice number, due date, tax, PO, currency, and line items for review.
- Packing Slip to Excel
Packing slip to excel turns a packing slip or delivery note into CSV rows. Upload a clear photo or PDF, download the sheet, and check quantities before you import.
- Handwriting to Table
Handwriting to table tool turns a photo of a written grid into CSV rows. Upload your page, get a table you can open in Excel. Pro tool online.
- Table Photo to Excel
Image to excel from a table photo saves retyping printed data. Upload a clear scan, download CSV rows, and open them in Excel or Google Sheets. Pro online tool.
Time saved
| Scenario | Docs / month | Plan | Manual entry | Per document |
|---|---|---|---|---|
| Small shop or sole prop | up to 500 | API Starter$19/mo | ~40 hr | $0.04 |
| Café, store, mini outsource | up to 3,000 | API Growth$49/mo | ~250 hr | $0.02 |
| Multi-location or large outsource | up to 15,000 | API Scale$119/mo | ~1,250 hr | $0.01 |
Based on ~5 minutes per document when typing line items by hand.
API plans
Same plans for every scenario. One quota for API calls and embed widgets on your site.
- · Starter — 500/month: small shop or sole prop
- · Growth — 3,000/month: café, store, mini outsource
- · Scale — 15,000/month: chain or large bookkeeping shop
Common questions
Does it work on handwritten slips?
Yes — that is a core use case. QR scanners do not help when the document is handwritten.
Does data go to the tax authority?
No. Toolsy only reads the image and returns text or structured data.
Does this replace an accountant?
No. It replaces manual typing. Posting and review stay with a person or your accounting system.
What if the photo is crooked or glarey?
Lighting and framing matter more than anything. Retake in even light, full page in frame, no finger on the text. Unreadable bits are marked [?].
Where does my file go?
Deleted about an hour after processing. Not used to train models.
Can I try without a card?
Yes. After sign-up you get an API key with 40 recognitions per month. For steady volume, pick a plan in your account.
Ready to try on your documents?
Start with one file in the tool — no card. For your site or app, set up the API in your account: instant key, 40 free recognitions/month after sign-up.